Wintersoft

Project Atlantis User Manual

CPSC 451 W01, Assignment S3
Supplier Group 10 "WinterSoft"
Last Update: 2001-04-04

Contributors:

  • Daisuke Kinjo
  • Trudy Petersen
  • Lukasz Galek
  • Abu Sesay
  • Jian Yanji
  • Saima Makhani
  • David Mitchell

Special thanks to the coding team.


[MAIN] [DOCUMENTS] [CONTACTS]

Welcome to the User Manual for the Project Atlantis Registration System for the University of Atlantis! The User Manual will make using the Project Atlantis Registration System a fun and simple task. The manual consists of easy-to-read tutorials for both students and administrators. Together with illustrations of actual screens from the system, the tutorials are a convenient tool for mastering the capabilities of the system. The troubleshooting section offers quick assistance with specific errors - you are never lost while using the Project Atlantis Registration System! Whether you are systematically advancing through our tutorials to gain comprehensive knowledge of the system or looking for specific functionality in our index section, you will find the User Manual an effective and helpful tool.

Table of Contents

1.0 Tutorials
1.0 General
1.0.1 Login
1.0.2 Change Password
1.0.3 Logout
1.1 Student
1.1.1 View Timetable
1.1.2 Course Registration
1.1.2.1 Add a Course
1.1.2.2 Add a Full Course
1.1.2.2.1 Login Waiting List Message
1.1.2.3 Change Course Registration
1.1.2.4 Drop a Course
1.1.3 Course Information
1.1.4 View Courses Taken
1.2 Administrator
1.2.1 Overload Course
1.2.2 Add Course
1.2.3 Modify Course
1.2.4 Remove Course
1.2.5 Set Trimester Deadlines
1.2.6 Add New Student
1.2.7 Modify Student
1.2.8 Override Pre/Co-Requisites
1.2.9 Add Administrator
1.2.10 Modify Administrator
1.2.11 Assign Grades
2.0 Troubleshooting
2.0 General
2.0.1 Either the Login or the Password was entered incorrectly
2.0.2 Password must be 5-15 characters long
2.0.3 Passwords do not match
2.0.4 Old password is incorrect
2.1 Administrator
2.1.1 Course Already Exists
2.1.2 Administrator must have a name
2.1.3 Student must have a name
2.1.4 Course name must consist of four letters followed by three numbers
2.1.5 Non-percentage grade assigned
2.1.6 Timetable conflict
2.2 Student
2.2.1 The course is full
2.2.2 Missing pre or co-requisites for the course
2.2.3 Timetable conflict
3.0 Conclusion
3.1 Deficiencies
3.2 Further Assistance
4.0 Glossary
5.0 Index

Tutorials

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This section contains tutorials which users of the Project Atlantis system may use to learn about it's functionality. If you need to learn more about the system in general, try looking for a tutorial that suits your needs in the Table of Contents.

1.0 General

The following section of the user manual contains tutorials for common user functionality offered by the Project Atlantis Registration System. The tutorials are written in steps with appropriate screenshots, and include:

  • Login
  • Change Password
  • Logout


1.0.1 Login

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The following tutorial describes the steps to be taken by a user to gain access to the Project Atlantis Registration System for the University Of Atlantis. When you start the system, you will be presented with the screen in figure 1.0.1 below.

Login screen

fig.1.0.1 Login Screen

Step 1:
Enter your login ID number and password in the corresponding text fields.
Step 2:
Click the "Ok" button.

Main Administrator Screen - click for larger image Main Student Screen - click for larger image

fig.1.0.2 Student and Administrator Menus (click for a larger image of student menu or administrator menu.

If you are a student, the Student Menu is displayed.
If you are an administrator, the Administrator Menu is displayed.



1.0.2 Change Password

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The following tutorial describes the steps that a user follows to change passwords.

Step 1:
Click the "Change Password" button in the General section of the Student Menu or the Administrator menu. The Change Password Screen is displayed as illustrated below.

Change password screen

fig.1.0.3 Change Password Screen

Step 2:
Enter your current (old) password in the Old Password text field. Enter your new password in the New Password and Confirm New Password text fields.
Step 3:
Click the "Ok" button.
To cancel this change, click the "Cancel" button. If you are a student, this will return you to the Student Menu. If you are an administrator, this will return you to the Administrator menu. In both cases you will retain your old password.



1.0.3 Logout

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Select the "Logout" button in the Student or Administrator menu.
The logout message will be displayed.

Logout screen

fig.1.0.4 Change Password Screen

Note: If the user is inactive for 6 minutes, the system will automatically log them out and display the logout message.



1.1 Student

Student menu

fig.1.1.1 Student Menu menu

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The following section of the user manual contains tutorials pertaining to the student functionality offered by the Project Atlantis Registration System. All of the functionality of the system is accessed using the menu shown to the right, and it is always accessible from any of the system's screens. The tutorials are written in steps with appropriate screenshots. Tutorials include:

  • View Timetable
  • Course Registration, including Add Course, Change Course Registration and Drop Course
  • Course Information
  • View Courses Taken

1.1.1 View Timetable

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The following tutorial describes the sequence of steps to follow when you want to view your timetable.

Step 1:
In the Student menu under the Course section, click the "View Timetable" button. The View Timetable screen is displayed.

View timetable

fig.1.1.2 View Timetable Screen

Note: In the case that the user is not registered in any courses, a blank schedule is presented.



1.1.2 Course Registration

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The following tutorial covers four aspects of the Course Registration functionality available to students:

1.1.2.1 Add a Course

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The following tutorial explains how to add an available course to your timetable.

Step 1:
In the Student menu under the Course section, click the "Course Registration" button. Step 1 of the Course Registration screen is displayed.

Student add course part 1

fig.1.1.3 Add Course, Step 1

Step 2:
Select the course you would like to register in from the drop-down menu in Step 1. Click the "Ok" button. Step 2 of the screen is displayed.
Note: Click "Cancel" to return to the Student Main Menu.

Student add course part 2

fig.1.1.4 Add Course, Step 2

Step 3:
Select the lecture, lab and/or tutorial sections you would like to register in by clicking on the corresponding checkboxes under Course Section in Step 2.
Step 4:
Click the "Add" button in Step 2. Click the "Ok" button to return to Step 1.
Note: To cancel, leave the checkboxes blank and click "Ok".

1.1.2.2 Add a Full Course

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The following tutorial covers adding a full course to your timetable.

Step 1: In the Student menu under the Course section, click the "Course Registration" button. Step 1 of the Course Registration screen is displayed.

Student add course part 1 - Full

fig.1.1.5 Add a (Full) Course, Step 1

Step 2: Select the course you would like to register in from the drop-down menu in Step 1.
Note 1: The courses that are full are followed by *FULL* in the drop-down menu.
Click the "Ok" button.
The waiting list message box (fig.1.1.6) is displayed.
Note 2: Click "Cancel" to return to the Student Main Menu.

Waiting list message box

fig.1.1.6 Waiting List Message Box

Step 3:
To be placed on the waiting list for this course, click "Yes".
Note: to cancel, click "No".

1.1.2.2.1 Login Waiting List Message

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This tutorial covers the steps to follow when a full course becomes available.

Step 1:
1.0.1 Login to the system.

Step 2:
If the student is on a waiting list for a course that has become available, the waiting list information screen will be displayed after logging in.

Waiting List Login Message

fig.1.1.7 Waiting List Login Message

Step 3:
To register in the course that has become available, see 1.1.2.1 Add Course

1.1.2.3 Change Course Registration

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The following tutorial covers changing the lecture, lab and or tutorial sections of a course in which you are already registered.

Step 1:
In the Student Menu under the Course section, click the "Course Registration" button. Step 1 of the Course Registration screen is displayed.

Changing course registration - step 1

fig.1.1.8 Changing Course Registration, Step 1

Step 2:
In Step 1 of the Course Registration Screen, select the course whose registration you want to change from the drop-down menu.
Note: The courses you are currently registered in are followed by *ENROLLED* in the drop-down menu.
Click the "Ok" button. Step 2 of the screen is displayed.

Changing course registration - step 2

fig.1.1.9 Changing Course Registration, Step 2

Note: In Step 2, the lecture, lab and/or tutorial sections you are currently registered in appear under Availability as "Enrolled". As well, the checkboxes for the lecture, lab and/or tutorial sections are already selected.
Step 3:
Select the new lecture, lab and/or tutorial sections by selecting the checkboxes under Course Section in Step 2.
Step 4:
Click the "Change" button in Step 2.
Note: To cancel, leave the checkboxes unchanged and click "Ok".

1.1.2.4 Drop a Course

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Step 1:
In the Student menu under the Course section, click the "Course Registration" button. Step 1 of the Course Registration screen is displayed.

Dropping a course, Step 1

fig.1.1.10 Dropping a Course, Step 1

Step 2:
In Step 1 of the screen, select the course you want to drop from the drop-down menu.
Note: The courses you are currently registered in are followed by *ENROLLED* in the drop-down menu.
Click the "Ok" button. Step 2 of the screen is displayed.

Dropping a course, step 2

fig.1.1.11 Dropping a Course, Step 2

Note: Checkboxes in Course Section will be selected to reflect the user's current registration in lecture, lab and tutorial sections of the course.
Step 3: Select the "Drop" button in Step 2 of the screen. A confirmation message is subsequently displayed.

Dropping a course -confirmation message box

fig.1.1.12 Changing Course Registration, Confirmation

Step 4: Click "Yes" in the confirmation message to drop the course.
Note: Click "No" in the confirmation message to cancel.



1.1.3 Course Information

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The following tutorial describes the steps to follow to view the calendar information for a course.

Step 1:
Click the "Course Information" button in the Course section from the Student menu.
Step 1 of the Course Information screen is subsequently displayed.

Get course information, Step 1

fig.1.1.13 Retrieve Course Information, Step 1

Step 2:
Select the course from the drop down menu in Step 1 of the screen. Click the "Ok" button. Step 2 of the screen is displayed.
Note: Clicking "Cancel" in Step 1 of the screen will return you to the Student Menu.

Get course information, step 2

fig.1.1.14 Retrieve Course Information, Step 2

Step 3:
The course information is displayed. Select the "Ok" button in Step 2 of the screen to return to Step 1.



1.1.4 View Courses Taken

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The following tutorial describes the steps to take when you want to view a list of the courses you have already taken, complete with the grades you have received.

Step 1:
Click the "View Courses Taken" button in the Course section of the Student menu.
The View Courses Taken screen is displayed.

View courses taken

fig.1.1.15 View Courses Taken

Note: If you have not completed any courses yet, the course history table will be blank.

1.2 Administrator

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Administrator menu

fig.1.2.1 Administrator Menu menu

The following section of the user manual contains tutorials for the Administrator functionality offered by the Project Atlantis Registration System for the University of Atlantis. All of the functionality of the system is accessed using the menu shown to the right, and it is always accessible while the user is logged-in to the system. The tutorials are written in steps with appropriate screenshots to make learning about the system easy and pleasurable. Tutorials include:

  • Overload Course
  • Add Course
  • Modify Course (separate tutorials for modifying Lecture section, Lab section, Tutorial section, Pre-requisites, Co-requisites and Description)
  • Remove Course
  • Set Trimester Deadlines
  • Add New Student
  • Modify Student (separate tutorials for modifying Student Password and Student Status)
  • Override Pre-/Co-requisites
  • Add Administrator
  • Modify Administrator

1.2.1 Overload Course

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The following tutorial describes the steps to take to overload the students in a course.

Step 1:
Click the "Overload Course" button from the Courses section of the Administrator menu. Step 1 of the Overload Course screen is displayed.

Overload course - step 1

fig.1.2.2 Overload Course, Step 1

Step 2:
Select the student and course from their respective drop-down menus.

Step 3:
Click the "Ok" button. Step 2 of the screen is subsequently displayed.
Note: To cancel and return to the Administrator menu, click the "Cancel" button.

Overload course - Step 2

fig.1.2.3 Overload Course, Step 2

Step 4:
Select the lecture, lab and tutorial sections from their respective drop-down menus in Step 2 of the screen.
Step 5:
Select "Ok" in Step 2.
Note: To return to Step 1, click the "Cancel" button in Step 2.



1.2.2 Add Course

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The following tutorial describes the sequence of steps to add a new course to the system.

Step 1:
In the Administrator menu click the "Add Course" button.
The user is subsequently presented with the Add Course Step 1 screen.

Add course - step 1

fig.1.2.4 Add Course, Step 1

Step 2:
In the Step 1 screen, enter the new course name and number in the Course textbox.
Click the "Ok" button in Step 1 of the screen. Step 2 of the screen is displayed.
Note: Clicking "Cancel" will return the user to the Administrator Menu.

Add course - step 2

fig.1.2.5 Add Course, Step 2

Step 3:

Add Lecture Section(s):
Add course - step 3, add lecture

fig.1.2.6 Add Course, Step 3 - Add Lecture Section

Step A:
In the Lecture Section of Step 2 of the screen, click the "Add" button. Step 3 of the screen is subsequently displayed.
Step B:
Follow steps I-V. Click the "Ok" button.
Note: to return to Step 2 of the screen without adding this section, click the "Cancel" button.

Add Lab Section(s):
Add course - step 3, add lab

fig.1.2.7 Add Course, Step 3 - Add Lab Section

Step A:
In the Lab Section of Step 2 of the screen, click the "Add" button. Step 3 of the screen is displayed.
Step B:
Follow steps I-V. Click the "Ok" button.
Note: to return to Step 2 of the screen without adding this section, click the "Cancel" button.

Add Tutorial Section(s):
Add course - step 3, add tutorial

fig.1.2.8 Add Course, Step 3 - Add Tutorial Section

Step A:
In the Tutorial Section of Step 2 of the screen, click the "Add" button. Step 3 of the screen is displayed.
Step B:
Follow steps I-V. Click the "Ok" button.
Note: to return to Step 2 of the screen without adding this section, click the "Cancel" button.

Common steps for Adding a Section:
Step I:
Specify the lecture/lab/tutorial section to be added by selecting the section from the drop-down menu. The next section number is already automatically selected.
Step II:
Select the days the section is to be offered by checking appropriate check boxes.

  • U for Sunday
  • M for Monday
  • T for Tuesday
  • W for Wednesday
  • R for Thursday
  • F for Friday
  • S for Saturday
Step III:
Select the time the section is to be offered in the corresponding drop-down menu.
Step IV:
Select or enter the maximum number of students allowed to register in the section in the corresponding field.
Step V:
Select the instructor for the course section from the instructor drop-down menu.
Note: The location of the new section is assigned automatically.

Add Pre-requisite:
Add course - step 3, add prereq

fig.1.2.9 Add Course, Step 3 - Add Pre-Requisite

Step A:
In the Pre-Requisites section of Step 2 of the screen, click the "Add" button. Step 3 of the screen is displayed.
Step B:
Select the course you want to add as a pre-requisite in the drop-down menu.
Select the "Ok" button.
Note: to return to Step 2 of the screen without adding this pre-requisite, click the "Cancel" button.

Add Co-requisite:
Add course - step 3, add coreq

fig.1.2.10 Add Course, Step 3 - Add Co-Requisite

Step A:
In the Co-requisites section of Step 2 of the screen, click the "Add" button. Step 3 of the screen is displayed.
Step B:
Select the course you want to add as a co-requisite in the drop-down menu. Click the "Ok" button.
Note: to return to Step 2 of the screen without adding this co-requisite, click the "Cancel" button.

Step 4:
In Step 2 of the screen, select the "Ok" button to add the course.
Note: to return to Step 1 of the screen without saving any changes, click the "Cancel" button.

To make further modifications to a course, see 1.2.3 Modify Course



1.2.3 Modify Course

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The following tutorial covers modifying course information, including:

  • Modifying the Lecture section of a course
  • Modifying the Lab section of a course
  • Modifying the Tutorial section of a course
  • Modifying the the days of a course
  • Modifying the maximum number of students allowed to register in a course
  • Modifying the the instructor teaching a course

Step 1:
Click the "Modify Course" button in the Administrator menu.
Step 1 in the Modify Course screen is displayed.

Modify course - step 1

fig.1.2.11 Modify Course, Step 1

Step 2:
Select the course to be modified from the Select Course drop-down menu in Step 1 of the screen, and click the "Ok" button. Step 2 of the screen will be displayed.

Modify course - step 2

fig.1.2.12 Modify Course, Step 2

Note 1: The Course fields in the Modify Section Information of Step 2 of the screen and Modify Section of Step 3 of the screen will be filled with the selected course name.
Note 2: Step 1 and Step 2 of the screen are common to all aspects of the Modify Course functionality.

Step 3:

Modify Lecture Section
Modify course - step 3, modify lecture

fig.1.2.13 Modify Course, Step 3 - Modify Lecture

Step A:
In the Lecture Section of Step 2 of the Modify Section Information screen select the "Modify" button.
Step B:
Follow steps I-VI in the common steps.
Note: to return to Step 2 of the screen without adding this section, click the "Cancel" button.

Modify Lab Section
Modify course - step 3, Lab

fig.1.2.14 Modify Course, Step 3 - Modify Lab

Step A:
In the Lab Section of Step 2 of the Modify Section Information screen select the "Modify" button.
Step B:
Follow steps I-VI in the common steps.
Note: to return to Step 2 of the screen without adding this section, click the "Cancel" button.

Modify Tutorial Section
Modify course - step 3, tutorial

fig.1.2.15 Modify Course, Step 3 - Modify Tutorial

Step A:
In the Tutorial Section of Step 2 of the Modify Section Information screen select the "Modify" button.
Step B:
Follow steps I-VI in the common steps.
Note: to return to Step 2 of the screen without adding this section, click the "Cancel" button.

Commons steps for Modifying a Section:
Step I:
Select the number of the section to be modified from the Section drop-down menu.
Step II:
Select the new days for a section by checking off the appropriate Days check-boxes in Step 3 of the screen.

  • U for Sunday
  • M for Monday
  • T for Tuesday
  • W for Wednesday
  • R for Thursday
  • F for Friday
  • S for Saturday
Step III:
Change the time the course is held at by selecting a time from the Time drop-down menu.
Step IV:
Change the room the course is held in by selecting a room from the Room drop-down menu.
Step V:
Change the maximum number of students allowed in the course by changing the number in the Max Students field.
Step VI:
Modify the instructor teaching a course section by selecting the new instructor from the Instructor drop-down menuo in Step 3 of the screen.

Remove Section
Modify course - step 3, Remove Lecture

fig.1.2.16 Modify Course, Step 3 - Remove Section

Step A:
In the the Lecture, Lab, or Tutorial Sections of Step 2 of the Modify Section Information screen click the "Remove" button.
Step B:
Choose the section to be removed from the Section drop-down menu.
Click "Ok" to remove the section.
Click "Cancel" to return to Part 2 of the screen.
Note: Figure 1.2.16 shows the screen for removing a lecture section. The screens for removing lab and tutorial sections are similar.

Add Pre/Co-Requisite
Step A:
In the the Co-Requisite or Pre-Requisite Sections of Step 2 of the Modify Section Information screen click the "Add" button.
Step B:
Choose the course to add as a Pre/Co-Requisite from the drop down menu, and click "Ok".
Note: See figure 1.2.9 and figure 1.2.10 in Section 1.2.2 for a more detailed description of this procedure.

Remove Pre/Co-Requisite
Modify course - step 3, Remove pre/co-requisites

fig.1.2.17 Modify Course, Step 3 - Remove Pre/Co-Requisite

Step A:
In the the Co-Requisite or Pre-Requisite sections of Step 2 of the Modify Section Information screen click the "Remove" button.
Step B:
Choose the course to be removed from the course's pre or co-requisite list from the drop-down menu. Click "Ok" to remove the pre or co-requisite. Click "Cancel" to return to Part 2 of the screen.
Note: Figure 1.2.17 shows the screen for removing a pre-requisite. The screen for removing a co-requisite is similar.

Step 4:
Click "Ok" on Part 3 of the Modify Student screen to confirm the changes.
Click "Cancel" to return to Part 2 of the screen without making any changes.



1.2.4 Remove Course

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The following tutorial describes the sequence of steps you should follow to remove a course from the system.

Step1:
In the Administrator menu click the "Remove Course" button. The Remove Course screen will be presented.

Remove course

fig.1.2.18 Remove Course

Step 2:
Select the course to be removed from the Select Course drop-down menu, and click the "Ok" button. You will be presented with a confirmation message.

Remove course confirmation

fig.1.2.19 Remove Course Confirmation Message Box

Step 3:
Click "Yes" to remove the course from the system.
Click "No" if you do not want to remove the course.



1.2.5 Set Trimester Deadlines

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The following tutorial describes the sequence of steps you must follow to set trimester deadlines at the beginning of the semester.

Step 1:
In the Administrator menu select the "Set Trimester Deadlines" button.
Subsequently the Set Trimester Deadlines screen will be presented.

Set trimester deadlines

fig.1.2.20 Set Trimester Deadlines

Step 2:
Select the registration start date in the Registration Start Date drop-down menu or select the registration end date in the Registration End Date drop-down menu. Click the "Ok" button.
Note: Since there are always 30 days from the start date to the end date, changing one affects the other.



1.2.6 Add New Student

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Step 1:
In the Administrator Menu select the "Add New Student" button. The Add Student screen will be presented.

Add student

fig.1.2.21 Add a New Student

Step 2:
Enter the new student's name in the Name text field and password in the Password text field. Click the "Ok" button.
Note 1: The ID number is assigned automatically by the system.
Note 2: An error message if the new password is not between 5-15 characters long.
Note 3: The new student's status is automatically designated as part-time and will change to full time if the student registers in at least 5 courses.


1.2.7 Modify Student

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The following tutorial describes the sequence of steps an administrator user is to follow to modify a student's record.

Step 1:
In the Administrator Menu select "Modify Student". The Modify Student screen will be presented.

Modify student - part 1

fig.1.2.22 Modify Student, Step 1

Step 2:
Select the student form the Student drop-down menu in Step 1 of the screen and click "Ok". Part 2 of the screen is displayed.

Modify student - part 2

fig.1.2.23 Modify Student, Step 2

Step 3:
Enter the new student password into the Password text field of Step 2 of the screen.
Note: An error message occurs if the new password is not between 5-15 characters long.
Select a new status from the Status drop-down menu. Select the "Ok" button in Step 2 of the screen to confirm.
You can also view the Student's timetable and completed courses by clicking on the appropriate buttons in Step 2.

Modify student - part 3

fig.1.2.24 Modify Student - View Timetable / Courses Taken (actual screens do not appear simultaneously).



1.2.8 Override Pre/Co-Requisites

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The following tutorial describes the sequence of steps you would follow to override pre-requisites and/or co-requisites of a course.

Step 1:
In the Administrator menu select the "Override Pre/Co-requisites" button.
The Override Pre/Co-requisites screen is presented.

Override Pre/Co-requisites - part 1

fig.1.2.25 Override Pre/Co-Requisites, Step 1.

Step 2:
Select the Student whose Pre/Co-requisites are to be overridden from the Enter Student ID drop-down menu in Step 1 of the screen. Select the course whose Pre/Co-requisite requirements are to be overridden by selecting the course name from the Select Course drop-down menu. Click the "Ok" button in Step 1 of the screen.

Override Pre/Co-requisites - part 2

fig.1.2.26 Override Pre/Co-Requisites, Step 2.

Step 3:
Select the lecture and lab that the student wishes to enter from the drop-down menus in Step 2 of the screen. Click the "Ok" button in Step 2 of the screen.
Note 1: All Pre and Co-Requisites for the course will be overridden for this student.



1.2.9 Add Administrator

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The following tutorial describes the steps you must follow to add a new administrator to the system.

Step 1:
In the Administrator menu click the "Add Administrator" button. The Add Administrator screen will be presented.

Add administrator

fig.1.2.27 Add New Administrator.

Step 2:
Enter the new administrator's name and password into the Name and Password text fields, respectively. Select the new administrator's status from the Status pull-down menu. Click the "Ok" button.
Note 1: An error message if the new password is not between 5-15 characters long.
Note 2: The administrator's status is automatically set to active. Select the new administrator's status from the drop-down menu to change this selection.

1.2.10 Modify Administrator

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The following tutorial covers three aspects of the Modify Administrator functionality available to an Administrator User:

  • Modify Administrator Name
  • Modify Administrator Password
  • Modify Administrator Status

Step 1:
In the Administrator menu click the "Modify Administrator" button. The user is presented with the Modify Administrator screen.

Modify administrator - step 1

fig.1.2.28 Modify Administrator, Step 1.

Step 2:
To select the Administrator to be modified the user should select the appropriate Administrator from the Administrator ID Number drop-down menu in Step 1 of the screen.
Step 3:
Click the "Ok" button in Step 1 of the screen. This will open Step 2 of the screen, including the information to be edited.

Modify administrator - step 2

fig.1.2.29 Modify Administrator, Step 2.

Step 4:
Change an administrator's name or password by entering a new name or password in the Name and Password text fields in Step 2 of the screen. Change an administrator's Status by selecting a new status from the Status drop-down menu.
Step 5:
Click "Ok" in Step 2 of the screen to make the changes. Click "Cancel" to go back to Step 1 without making any changes.



1.2.11 Assign Grades

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The following tutorial describes the steps you must take to assign grades to students.

Step 1:
In the Administrator menu click the "Assign Grades" button. The user is presented with Step 1 of the Assign Grade screen.

Assign grades - part 1

fig.1.2.30 Assign Grades, Step 1.

Step 2:
Choose a course to assign grades for in the Select Course drop-down menu, and click "Ok". The user is presented with Step 2 of the Assign Grade screen.

Assign grades - part 2

fig.1.2.31 Assign Grades, Step 2.

Step 3:
Choose a lecture section to assign grades for from the Select Course drop-down menu in Part 2 of the screen, and click "Ok". The user is presented with Step 3 of the Assign Grade screen.

Assign grades - part 3

fig.1.2.32 Assign Grades, Step 3.

Step 4:
Enter grades in the text fields next to the appropriate student IDs. The grades must be in percentage form.


Troubleshooting

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The following section serves as a quick reference for error messages displayed by the Project Atlantis Registration System for the University of Atlantis. Look for an error message that resembles yours to determine what went wrong. You can see a list of possible error messages by going back to the table of contents

Note that the system has been built so that the user is simply not allowed to make certain errors. For instance, if a button has been disabled, it probably means that clicking on it would result in an error.

2.0 General Error Messages

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2.0.1 Either the Login or the Password was entered incorrectly

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Figures: 1.0.1.
Possible Causes: An incorrect password or user ID was entered on the Login screen, or one of the fields on the Login screen was left blank.
Solution: Make sure that you have entered the login and password correctly. Make sure caps lock is not on. If you have forgotten your password, find an administrator who can change it for you.

2.0.2 Password must be 5-15 characters long

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Figures: 1.0.3, 1.2.21, 1.2.23, 1.2.27, 1.2.290.
Possible Causes: You were changing a password, and the new password was not between 5-15 characters long.
Solution: Make sure the new password is between 5-15 characters long.

2.0.3 Passwords do not match

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Figures: 1.0.3.
Possible Causes: You were changing your own password, and the passwords in the New Password and Confirm New Password fields do not match.
Solution: Retype the new password in each field, to make sure they match.

2.0.3 Old password is incorrect

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Figures: 1.0.3.
Possible Causes: You were changing your own password, and you entered your old password incorrectly.
Solution: Retype the old password. If you have forgotten your old password, have an administrator change your password for you.

2.1 Administrator Error Messages

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2.1.1 Course already exists

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Figures: 1.2.4.
Possible Causes: While specifying the new course name, you have entered the name of a course that already exists.
Solution: Select the "Ok" button and type in a different course name.

2.1.2 Administrator must have a name

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Figures: 1.2.21, 1.2.23.
Possible Causes: While adding or modifying an administrator, the Name field was left blank.
Solution: Type in the administrator's name and click the "Ok" button.

2.1.3 Student must have a name

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Figures: 1.2.27, 1.2.29.
Possible Causes: While adding or modifying a student, the Name field was left blank.
Solution: Type in the student's name and click the "Ok" button.

2.1.4 Course name must consist of four letters followed by three numbers

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Figures: 1.2.4.
Possible Causes: while specifying the name of a course to be added to the system, you inputted a course name that is not 4 letters followed by 3 numbers.
Solution: Re-type a course name in the correct format and click the "Ok" button.

2.1.5 Non-percentage grade assigned

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Figures: 1.2.32.
Possible Causes: While entering grades, one or more of the grades that you entered were not numbers between 0 and 100.
Solution: Re-type any incorrect grades and click the "Ok" button.

2.1.6 Timetable conflict

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Figures: 1.2.2.
Possible Causes: You were overloading a student into a class which will cause a timetable conflict for that student.
Solution: Find alternate lecture, lab or tutorial sections which will not conflict with the student's schedule and click the "Ok" button.

2.2 Student Error Messages

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2.2.1 The course is full

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Figures: 1.1.3, 1.1.5.
Possible Causes: The course you are trying to add to your timetable is already full.
Solution: Find alternate lecture, lab or tutorial sections that do not conflict with your timetable and click the "Add" button.

2.2.2 Missing pre or co-requisites for the course

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Figures: 1.1.3.
Possible Causes: You lack pre or co-requisites required for registration in this course.
Solution: You may contact the instructor and ask to have the pre or co-requisite for the course overridden.

2.2.3 Timetable conflict

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Figures: 1.1.3, 1.1.8.
Possible Causes: The course you are trying to add or change overlaps another course in your schedule.
Solution: Choose a different lecture, lab or tutorial section and click the "Add" or "Change" button, whichever applies.


Conclusion

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Deficiencies

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The Project Atlantis Registration System includes all of the required functions the University of Atlantis requested, but some of the additional functionality that was suggested for future versions is not included. Students cannot pay their fees using the system, and their is no backup functionality included in the system.
The system is best viewed on a monitor with a resolution of at least 1024x768

Further Assistance

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We expect that this User Manual will provide a reliable reference and a guide for navigating and mastering the extensive capabilities of the Project Atlantis Registration System. Should you require further assistance with the use of the system please visit our website.


Glossary

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[A-C] [D-K] [L-O] [P-Z]

Administrator
A Project Atlantis Registration System user logged in as administrator. Includes all staff of the University of Atlantis.
Button
A screen feature; if clicked with a mouse it enables a certain function of the system.
Co-requisite
A course that must be taken concurrently or prior to another.
Concurrent
Occuring simultaneously.

[A-C] [D-K] [L-O] [P-Z]

Drop-down Menu
A menu in a graphical user interface, whose title is normally visible but whose contents are revealed only when the user activates it, normally by pressing the mouse button while the pointer is over the title or an arrow to the right of the title.
Field
A place in a screen where data is entered or chosen by the user.
Functionality
Set of capabilities of the system which provide some service to the user.
Input
Data provided by the user.
Instructor
Synonymous with administrator; an instructor may have different tasks from an administrator, but has the same type of access to the system.

[A-C] [D-K] [L-O] [P-Z]

Login
1) The procedure of gaining access to a secure system by means of entering a valid user name and password. 2) The user name.
Message Box
A box which is displayed on the screen giving a message and indicating two or three possible user responses.
Modify
Alter the content of a record.
Overload (a course)
If a student wishes to register in a course that is full, an administrator may grant the student access, thus "overloading" the course.
Override (a pre or co-requisite)
If a course has pre or co-requisites that a student has not completed, he may appeal to the instructor to override them.

[A-C] [D-K] [L-O] [P-Z]

Pre-requisite
A course that must be completed prior to taking certain other courses.
Record
A discrete piece of data in the system, such as a user's personal information.
Screen
Whatever is currently visible to the user on the computer screen.
Schedule
A plan for performing work in the time allotted.
Student
A Project Atlantis Registration System user logged in as student.
System
Used to refer to the Project Atlantis Registration System.
Text Field
A place on the screen where the user provides input by typing.

Index

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This index refers back to the sections which are of importance to certain key words.

Administrator:
1.2, 1.2.1, 1.2.2, 1.2.3, 1.2.4, 1.2.5, 1.2.6, 1.2.7, 1.2.8, 1.2.9, 1.2.10, 1.2.11, 2.1, 2.1.1, 2.1.2, 2.1.3, 2.1.4, 2.1.5, 2.1.6.
Add: 1.2.6, 2.0.2, 2.1.3.
Modify: 1.2.10, 2.0.2, 2.1.2.
Co-Requisite:
1.2.2, 1.2.3, 1.2.8, 2.1.6, 2.2.2.
Add: 1.2.2, 1.2.3.
Remove: 1.2.3.
Override: 1.2.8, 2.1.6.
Course:
1.1.2, 1.1.2.1, 1.1.2.2, 1.1.2.2.1, 1.1.2.3, 1.1.2.4, 1.1.3, 1.2.1, 1.2.2, 1.2.3, 1.2.4, 1.2.8, 2.1.1, 2.1.4, 2.2.1.
Add: 1.2.2, 2.1.1, 2.1.4.
Modify: 1.2.3, 2.1.1, 2.1.4.
Overload: 1.1.2.2, 1.2.1, 2.1.6.
Register: 1.1.2, 1.1.2.1, 1.1.2.2, 1.1.2.2.1, 1.1.2.3, 1.1.2.4, 2.2.1.
Remove: 1.2.3, 1.2.4.
Grades:
1.1.4, 1.2.11, 2.1.5.
Lab:
1.1.2, 1.1.2.1, 1.1.2.2, 1.1.2.2.1, 1.1.2.3, 1.1.2.4, 1.2.2, 1.2.3.
Add: 1.2.2, 1.2.3.
Modify: 1.2.3.
Register: 1.1.2.1, 1.1.2.3.
Remove: 1.2.3.
Lecture:
1.1.2, 1.1.2.1, 1.1.2.2, 1.1.2.2.1, 1.1.2.3, 1.1.2.4, 1.2.2, 1.2.3.
Add: 1.2.2, 1.2.3.
Modify: 1.2.3.
Register: 1.1.2.1, 1.1.2.3.
Remove: 1.2.3.
Login:
1.0.1, 2.0.1.
Logout:
1.0.3.
Password:
1.0.1, 1.0.2, 1.2.6, 1.2.7, 1.2.9, 1.2.10, 2.0.2, 2.0.3, 2.0.4.

Change: 1.0.2.
Pre-Requisite:
1.2.2, 1.2.3, 1.2.8, 2.1.6, 2.2.2.
Add: 1.2.2, 1.2.3.
Remove: 1.2.3.
Override: 1.2.8, 2.1.6.
Student:
1.1, 1.1.1, 1.1.2, 1.1.2.1, 1.1.2.2, 1.1.2.3, 1.1.2.4, 1.1.3, 1.1.4, 2.2, 2.2.1, 2.2.2, 2.2.3.
Add: 1.2.9, 2.0.2, 2.1.3.
Modify: 1.2.7, 2.0.2, 2.1.3.
Timetable:
1.1.1, 2.1.6, 2.2.3.
Trimester:
1.2.5.
Tutorial:
1.1.2, 1.1.2.1, 1.1.2.2, 1.1.2.2.1, 1.1.2.3, 1.1.2.4, 1.2.2, 1.2.3.
Add: 1.2.2, 1.2.3.
Modify: 1.2.3.
Register: 1.1.2.1, 1.1.2.3.
Remove: 1.2.3.
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